ALS USA Inc./ALS Canada Ltd

Office Administrator

2 weeks ago
Job ID
# Positions


ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain at the forefront of the testing services industry, building an enviable reputation.


  • Responsible for assisting with front desk coverage, ensures front desk in not left unattended for extended periods of time;
  • Provide assistance answering and directing incoming calls, take messages when necessary;
  • Assist in conducting safety orientation with visitors;
  • Order and control office supplies for the site;
  • Periodically audit and maintain records to verify, correct, delete, re-enter data and purge files to eliminate data duplication;
  • Manage petty cash account on an as needed basis, for approval;
  • Complete monthly operating report to replenish petty cash account;
  • Process requests for fuel card access for new drivers, lost cards, new vehicles;
  • Maintain accurate fuel card and vehicle logs;
  • Maintain vehicle registration logs;
  • Run daily production reports;
  • Assist Managers and other staff to complete expenses reports as needed;
  • Maintain and update business licenses and permits;
  • Assist Client Services with conference registration and set up;
  • Maintain contractor management information;
  • Ensure DOT, DMV, and MSHA compliance;
  • Follow SOP for purchasing;
  • Receive and code invoices appropriately for accounts payable processing;
  • Book travel arrangements;
  • Assist with meeting setup and coordination;
  • Schedule applicant interviews and tours;
  • Assisting in completing reference checks in the hiring process;
  • Conduct new hire orientation;
  • Assist in making copies of new hire orientation packets;
  • Process area specific payroll;
  • Construct new hire benefits packets;
  • Complete employee training logs monthly;
  • Assist in auditing employee training records;
  • Monitors and audits employee testing and training records to ensure recertification before expiration;
  • Tracks and schedules annual physical and blood tests to ensure compliance;
  • Organize and assist in facilitation of on-going employee training;
  • Assist in organizing and planning employee functions such as company picnics and holiday parties;
  • Assist with social committee functions;
  • Responsible for administering employee bus program;
  • Assist with set up, activation and deactivation of security alarm codes and door access cards ;
  • Maintain a positive work environment through active team participation and a focus on quality customer service;Observe established safety regulations and comply with all ALS health and safety policies and procedures;
  • Other duties as assigned.


  • Strong customer service focus, interpersonal and organizational abilities;
  • Pleasant and professional telephone manner;
  • Excellent English communication skills both written and verbal;
  • Fluency in Spanish would be a strong asset;
  • Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook.

Required Qualifications

  • Minimum of 1 years office related experience or reception experience;
  • Completion of an office administration certificate or diploma preferred;
  • Some HR and benefits background would be an asset;
  • Kronos experience would be an asset;
  • Some knowledge or background in Chemistry and/or Geology would be an asset.  

Physical Demands

  • Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
  • Reaching by extending hand(s) or arm(s) in any direction;
  • Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
  • Finger dexterity required to manipulate objects with fingers. Example, using a keyboard.







We would like to thank everyone for their interest in ALS but only candidates selected for an interview will be contacted.


"ALS is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society"



ALS is a VEVRAA Federal Contractor. 

EOE AA Minority, Female, Veteran, Individuals with Disabilities 


Click Here to view the EEO is the Law poster

Click Here to view the FMLA Law poster

Click Here to view the EPPA Law Poster

Click Here to view the Pay Transparency Provision

Click Here to view company E-Verify Participation Poster




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