Office Coordinator

ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain at the forefront of the testing services industry, building an enviable reputation.

General Accountability:

The Corporate Coordinator’s primary responsibility is to provide adminatrative support for Reno operations and to provide assistance in Human Resources.This position will work in a safe manner in accordance with the ALS Health and Safety Program.

  Specific Responsibilities:

**** FLUENT SPANISH IS A REQUIREMENT OF THIS POSITION**** 

• Process and edit payroll for Reno Prep department;
• Enter and track client payment data for timely processing;
• Mail out vendor checks as needed to Vancouver;
• Inform Reno Lab Manager of employee time off requests through Outlook calendar invites;
• Schedule new hire exams and training as needed; physical, PFT, DOT, audiogram, blood lead testing, etc;
• Record medical exam information onto spreadsheet for appointment tracking;
• Review Doctor’s certification to determine fitness for duty;
• Run monthly training reports;
• Prepare site safety paperwork for contractors including forms, insurance, and documents;
• Maintain and control petty cash account;
• Provide drug testing forms and other orientation information to new hires;
• Complete new hire benefit eligibility enrollment letters;
• Assist in processing benefit enrollment, changes, and cancelations;
• Assist with 401K setup and enrollment;
• Conduct employment verifications;
• Assist in advertising and recruiting;
• Assist with prehire paperwork, offer letters, job descriptions, etc.;
• Complete E-Verify for new hires within three days;
• Files employee paperwork and other various paperwork as needed;
• Audit employee files as needed;
• Process new hire, status change, and termination paperwork, including final payment processing;
• Manages employee bus program and Shoes for Crews
• Ensure employee system access is canceled upon termination of employment;
• Verifies, corrects, deletes, re-enters data and purges files to eliminate data duplication;
• Processes a variety of paperwork;

• Assist with employee relations issues as translator;
• Maintain a positive work environment through active team participation and a focus on quality customer service;
• Processes insurance invoices;
• Maintains spreadsheet of termations for COBRA compliance;
• Participate in Health and Safety meetings and activities;
• Assisting in the hiring process, including training and record maintenance;
• Observe established safety regulations and comply with all ALS health and safety policies and procedures;
• Other duties as assigned.

• Minimum of 1 years office related experience or reception experience;
• Completion of an office administration certificate or diploma preferred;
• Some HR and benefits background would be an asset;
• Background in Chemistry and/or Geology would be an asset;
• Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
• Reaching by extending hand(s) or arm(s) in any direction;
• Finger dexterity required to manipulate objects with fingers. Example, using a keyboard.

We would like to thank everyone for their interest in ALS but only candidates selected for an interview will be contacted.

"ALS Group is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society"

ALS is a VEVRAA Federal Contractor. 

EOE AA Minority, Female, Veteran, Individuals with Disabilities 

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