Office Coordinator

Imagine your future with us 

At ALS, we encourage you to dream big.  

When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive. 

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world. 

About the role 

The primary purpose of this position is to answer incoming calls, receive/deliver mail, return coolers, review chain of custodies for accuracy, scan data/documents, computer work, and assist the project management department.

Full time: Monday - Friday

Responsibilites: 

• Answer multiple incoming lines and transfer to the appropriate person or take a message
• Greet and direct visitors to the appropriate person/department
• Mailing of laboratory documents including reports, invoices and quotes
• Typing, filing, faxing, copying and scanning of documents
• Process incoming and outgoing mail
• Returning coolers via Fed ex
• Reviewing chain of custodies (COCs) for accuracy
• Assist project management department with administrative duties
• Minor accounting duties such as processing credit card payments, completing reports, mailing checks
• Assist reporting department
• Other duties as assigned

About You

Required Knowledge, Skills & Abilities:

• Diligent work ethic and the ability to work independently and as a team
• Strong Customer/Client interaction skills
• Strong organizational skills and ability to multi-tasks
• Detail oriented, problem solving skills and able to prioritize duties
• Strong English verbal and written communication skills
• Strong computer skills; A working knowledge of Microsoft Word, Excel and other industry specific software
• Ability to work overtime, as required

Required Qualifications:

• High school education or equivalent
• Minimum 2 years’ experience in an office environment

Physical Demands:

• Able to speak and hear clearly while communicating with staff, management and clients
• Dexterity in hands and fingers to operate computer
• Average vision and able to see to read reports

• Ability to sit, stand, bend, and lift for 100% of an 8+ hour day
• Ability to work overtime when needed
• Able to lift 50+ lbs.

Working at ALS 

Our people are our most valuable asset and drive our success at ALS. 

We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other. 

At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders. 

We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work. 

Our benefits include:

• Structured wage increases 
• Comprehensive benefit package (including: medical, dental, and vision coverage, life and disability insurance, retirement plan with company match, employee assistance and wellness programs, access to company perks)
• Additional vacation days for years of service
• Business support for education or training after 9 months with the company
• Learning & development opportunities (unlimited access to e-learnings and more)

About ALS 

ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalised solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world. 

Everyone matters 

ALS is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society

ALS is a VEVRAA Federal Contractor. 

EOE AA Minority, Female, Veteran, Individuals with Disabilities 

Click Here to view the EEO is the Law poster

Click Here to view the FMLA Law poster

Click Here to view the EPPA Law Poster

Click Here to view the Pay Transparency Provision

Click Here to view company E-Verify Participation Poster

ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.